Everything you need to manage your musicians.
From first contact to final payment, Podium handles the details so you can focus on the music.
Your entire roster, finally in one place.
Stop digging through spreadsheets and old emails. Podium keeps every musician's info organized and searchable.
Smart Search
Find musicians instantly by instrument, location, availability, or custom tags.
Custom Tags
Organize your roster your way with flexible tagging—first call, section leaders, subs, and more.
Easy Import
Upload from Excel or CSV in seconds. No tedious manual entry required.
Call Order
Set priority rankings so you always know who to call first for each chair.
Send offers they'll actually respond to.
No more "per my last email." Podium makes it embarrassingly easy for musicians to say yes.
One-Click Sending
Select musician, select project, send. It's that simple.
Mobile-Friendly
Musicians accept or decline from their phone in 30 seconds.
Expiration Dates
Create urgency and get faster responses with offer deadlines.
Smart Reminders
Automatic gentle nudges for pending offers so you don't have to chase.
See your whole project at a glance.
Visual staffing that makes sense. Know exactly who's confirmed, who's pending, and who you still need.
Drag-and-Drop
Assign musicians to positions with a click. Reorder as needed.
Ensemble Presets
Save your go-to quartet or orchestra configuration and reuse it instantly.
Status at a Glance
Color-coded indicators show confirmed, offered, and vacant positions.
Conflict Warnings
Know immediately if someone's double-booked before you send an offer.
Know exactly who's been paid.
Stop guessing. Stop digging through Venmo. Podium tracks every payment so you don't have to.
Per-Service Tracking
Track payment status for every service—unpaid, pending, or paid.
QuickBooks Export
One-click export in QuickBooks-ready format for seamless accounting.
Payment Preferences
Store each musician's preferred payment method—Zelle, check, direct deposit.
Full Audit Trail
Complete history of every payment for your records and theirs.
Give your musicians superpowers.
Every musician gets free access to a portal that makes their life easier—and yours.
Unified Calendar
All gigs from all groups in one view. No more juggling multiple sources.
Instant Responses
Accept or decline offers in seconds without email back-and-forth.
Calendar Sync
Auto-sync to Google Calendar, iCal, or Outlook with one click.
Profile Management
Musicians update their own contact info, instruments, and preferences.
Welcome back,
Sarah Martinez
Upcoming
Henderson Wedding
Westlake Ensemble
Spring Gala
Meridian Quartet
Corporate Event
Westlake Ensemble
Handle subs without losing your mind.
Conflicts happen. Podium makes finding coverage painless for everyone.
Musician-Initiated
Musicians can request subs through the portal instead of texting you.
Approval Workflow
You stay in control—approve or modify every substitution request.
Auto Notifications
Everyone stays informed automatically when subs are arranged.
Full History
Track who subbed for whom, when, and why for complete records.
James Chen
Viola - Mar 22 Spring Gala
“Family commitment - need coverage”
Sub approved. Contacting available musicians...
Lisa Wang
Accepted sub for Viola
Works with tools you already use.
Podium integrates seamlessly with your existing workflow.
Your data is safe with us.
We take security seriously. Your roster, your payments, your business—all protected with enterprise-grade security.
- 256-bit SSL encryption
- SOC 2 Type II compliant infrastructure
- Daily encrypted backups
- 99.9% uptime SLA
- GDPR compliant
Ready to see it in action?
Start your 14-day free trial today. No credit card required. Set up in under 5 minutes.