Stop chasing musicians.
Start making music.
Podium Personnel is the simple way to manage your roster, send gig offers, and track payments. Built for quartets, ensembles, and orchestras who'd rather spend time on music than admin.
14-day free trial • No credit card required • Set up in 5 minutes
Offer Accepted
Sarah M. • Just now
4 Offers Sent
Henderson Wedding
Sound familiar?
Managing musicians shouldn't feel like a second full-time job.
The Email Spiral
"Can you play Saturday?" turns into 47 reply-all threads. You're CC'ing people who already declined. Nobody knows who's confirmed.
The Spreadsheet Nightmare
Your "master roster" lives in three different Google Sheets, a Notes app, and someone's head. Good luck finding who plays viola da gamba.
The Payment Chase
"Did I pay Sarah for the Johnson wedding?" You're digging through Venmo history at 11pm trying to figure out who's still owed money.
The Text Message Avalanche
Your phone buzzes constantly. "What time Saturday?" "Where do I park?" "Can someone sub for me?" You've become a 24/7 help desk.
There's a better way.
One place for everything.
From first contact to final payment, Podium handles the details so you can focus on the music.
Your Roster, Finally Organized
Import your musicians in minutes. Track instruments, contact info, payment preferences, and W-9 status. Filter by section, region, or custom tags. Find your first-call cellist in seconds, not hours.
- Smart profiles with all the details
- Powerful search and filtering
- Call order rankings
- Custom tags and notes
Offers They Actually Respond To
Send professional contract offers with one click. Musicians see the dates, venue, pay—and accept or decline right from their phone. No more "did you get my email?"
- One-click offer sending
- Mobile-friendly responses
- Automatic reminders
- Full tracking and history
Staffing Made Visual
See who's booked, who's available, who hasn't responded. Drag-and-drop to fill chairs. Save your go-to lineups as presets. Staff a full quartet in under a minute.
- Visual staffing grid
- Saved ensemble presets
- Availability indicators
- Conflict warnings
Payments You Can Actually Track
Know exactly who's been paid and who's waiting. Export to QuickBooks. Send payment confirmations automatically. No more "I think I Zelle'd you?"
- Per-service tracking
- QuickBooks export
- Payment preferences stored
- Full audit trail
Your musicians will thank you.
Every musician gets free access to their own portal. One login to see gigs from every group they work with.
- See all upcoming services in one calendar
- Accept or decline offers instantly
- Set payment preferences once, use everywhere
- Sync schedule to Google Calendar or iCal
- Request subs when conflicts come up
- Access from any device—phone, tablet, laptop
Welcome back,
Sarah Martinez
Upcoming
Henderson Wedding
Subito Strings
Corporate Event
Project SQ
Valentine's Gala
Subito Strings
Synced to Calendar
“I used to get texts from 6 different contractors asking the same questions. Now I just check Podium and everything's there.”
Trusted by ensembles who'd rather play than administrate.
2,400+
Musicians managed
15,000+
Offers sent
94%
Response rate
4.9/5
Average rating
“We went from spending 10 hours a week on admin to about 2. Podium paid for itself in the first month.”
“I can staff an entire concert series from my phone while waiting for soundcheck. Game changer.”
“Our musicians actually respond to offers now. The portal makes it so easy they have no excuse.”
Simple pricing. No surprises.
Pay monthly or save 20% annually. Musicians always free.
Ensemble
Perfect for quartets and small groups
- 1 manager account
- Up to 30 musicians
- 10 active projects/month
- Contract offers & tracking
- Payment tracking
- Email support
Orchestra
For regional orchestras and busy ensembles
- 3 manager accounts
- Up to 150 musicians
- Unlimited projects
- Musician availability calendar
- Substitution workflow
- QuickBooks export
- Priority support
Symphony
For large orchestras with complex needs
- Unlimited managers
- Unlimited musicians
- Custom contract templates
- Attendance tracking
- Payroll rule engine
- Dedicated onboarding
- Phone support
Ready to get your time back?
Start your 14-day free trial. No credit card required. Set up in under 5 minutes.